Using your Encounter Reports
Introduction
By requesting your Encounter reports online, you are able to access the information on when and where your vehicles were stopped on the roads, as well as why this happened.
This allows you as an operator to start adjusting your vehicle maintenance to address any issues the report finds.
Report Parameters
Operator Licence Number: The relevant Operator Licence Number needs to be selected from the drop down list. Alternatively, you can choose to select all of your Operator Licences.
Start Month: The default is set to the latest month available, but can be manually changed as required. The date format should be MM-YYYY.
End Month: The default is set to the last latest month available but can be manually changed as required. The date format should be MM-YYYY.
Report Type: A Full Report or a Summary Report can be selected. The full report gives a summary page and each individual encounter is listed with the result. The summary version only contains one page with the totals. Select either from the drop down list. The default is set to Full Report.
Exclude registration marks from the report?: You can choose to receive your encounter report without registration numbers if you wish. The default is set to No. Select the appropriate option from the drop down list.
Report Format: You can choose to receive your encounter report in either PDF format or CSV format. PDF format will give you all the information you need, but you are unable to modify the content.
Receiving your report in CSV format will allow you to export the information within the report to software packages such as Microsoft Excel.
Sort Order: Reports can be sorted by the encounter Date or vehicle Registration Number. The default is set to date.
Email: Enter the full email address you would like the report to be sent to.
For more information on Encounter reports see Vehicle Encounter FAQs for Operators.